Features
Everything your administration needs, in one place
From the appointment on site to the VAT return: TelMaar replaces the separate subscriptions and spreadsheets with one environment. Below you'll find what each part does for you.
Planning and doing the work
The work itself: what happens when, who does it and what it cost.
Planning and jobs
From the appointment in your calendar to the invoice, without retyping
Between an appointment and an invoice sits the work itself, and that is exactly what no bookkeeping package records. So you type the same client into your calendar app, into your work order app and once more into your bookkeeping, and at the end of the month you have to work out yourself which job you have not invoiced.
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Work order
The work order you finish on the doorstep
An argument about a bill is rarely about the amount and almost always about what exactly was done. A work order you fill in on the spot and have signed removes that argument before it starts.
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Hours and projects
Log your hours, rebill them in one click
Register hours against a project, mark whether they're billable and keep an immediate eye on budget and progress.
ViewSelling and getting paid
From the first conversation to the moment the money is in your account.
Quotes and invoices
From quote to paid invoice in a few clicks
Put a quote together, send it in your own house style and turn it into an invoice with one click as soon as your client agrees. No double work, no retyping of lines.
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Online payments
Let clients pay online, straight away
Every invoice includes a payment link via Stripe or Mollie, so your client can pay in a few taps without having to make a manual bank transfer.
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Reminders and direct debit
Keep pressing, and know what you are allowed to charge
An invoice that goes unpaid costs you twice: the money that fails to arrive and the time spent chasing it. TelMaar sends the reminders itself, rising in tone, and tracks per invoice which ones have gone out.
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Contacts and leads
One file per client, from the first conversation to the last invoice
Client details get scattered: the number in your phone, the appointment in your email, the contract in a folder and the invoices in your bookkeeping. When someone calls, you search in three places at once.
ViewAdministration and bookkeeping
What has to add up afterwards: costs, ledger, VAT and the return.
Purchase invoices
Purchase invoices that process themselves
Record purchase invoices from suppliers, attach the document and route them through an approval flow before they're paid.
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Bank and cash flow
Knowing what is coming in before it is in
Today's balance says little about next month. What you want to know is which invoices are still open, when they fall due and which bills are set against them.
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Bookkeeping
A set of books that keeps itself up to date
Every sales invoice and every purchase invoice you process fills your ledger automatically. You do not have to post anything by hand to have an up-to-date picture.
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VAT return
A VAT return that is already waiting
Because your sales and purchases are already in your bookkeeping, TelMaar does not have to collect anything extra for your VAT return: the figures are there.
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Mileage
Trips you deduct, and trips you pass on
The tax authority asks, per trip, for the date, the starting point, the destination, the number of kilometres and the business purpose. Anyone reconstructing that afterwards from their calendar does it once a year, reluctantly, and rarely completely.
ViewOverview, collaboration and security
Insight into the figures, letting clients and colleagues look along, and who is allowed to do what.
Reports and export
Figures you can use, and files your accountant asks for
Reports show revenue, receivables and costs for the company you are working in. If you have several, the group dashboard puts them side by side and consolidation converts different currencies into a single reporting currency.
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Client portal
Your client does not have to call to know where they stand
Most of the questions a client asks are ones they could answer themselves if you gave them the place: which invoice is still open, what was in that quote again, what exactly was done on that Tuesday.
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Assistant
Ask a question in plain language, and see what stands out
Not everyone knows which screen holds the answer. The assistant lets you ask questions the way you would ask them: how much does that client still owe, what was my revenue in the second quarter, which invoices have been open longest.
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Security and roles
Who is allowed to do what, and who did what
As soon as more than one person works in the administration, the question is not only what the software can do but also who is allowed to do it. Rights apply per company and are enforced at database level: anyone without rights to an administration does not get that data, not even by a detour.
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Multiple companies
All your companies, one account
Do you run several private limited companies or trade names? Manage them all from a single account and switch between administrations in a couple of clicks.
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For multilingual teams
Work in your own language. Your invoice stays Dutch.
TelMaar runs entirely in nine languages: Dutch, English, Turkish, Arabic, Spanish, French, German, Polish and Bulgarian. You do not need to speak Dutch to understand the software.
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Start for free and discover in a few minutes why TelMaar fits your business.
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