Purchase invoices
Purchase invoices that process themselves
Record purchase invoices from suppliers, attach the document and route them through an approval flow before they're paid.
Every purchase invoice is linked straight away to the right category and to your bookkeeping, so your costs stay accurate and clear at all times.
That way you always know exactly what's outstanding, what's approved and what's already paid, with no more loose folders of receipts and PDFs.
Record and categorise
Save supplier invoices with an attachment, category and due date.
Approval before payment
Have a colleague approve or reject purchase invoices before they're paid.
Automatically linked to your bookkeeping
Every processed purchase invoice lands straight in the right general ledger account.
Why purchase invoices are the silent time eater of administration
The wholesaler emails a PDF, the lease company sends a portal link, the DIY store hands you a receipt. Each document has to be stored, retyped into the books, linked to a job and paid on the right day. With thirty purchase invoices a month that is a whole afternoon, and one forgotten receipt is VAT you never reclaim.
TelMaar reads the invoice for you: supplier, date, amounts, VAT and invoice number are recognised and prepared. You check and approve. The document goes to the ledger, is attached to the job it belongs to and sits in the payment calendar with its due date.
From receipt on the job to payment to the supplier
A technician photographs the wholesaler's receipt on the job. TelMaar recognises the lines and puts them on the job as costs, so the margin is right immediately and the material ends up on the customer's invoice. The office sees the receipt the same day, not from the glovebox at the end of the month.
Approved invoices appear in the payment calendar, sorted by due date. You pay them on time without paying too early, and you see in advance what goes out in the coming weeks. That is the same information the cash flow forecast uses, so that is right too.
Frequently asked questions about this feature
How do I process a purchase invoice?
You forward or upload it. TelMaar reads out the supplier, the amount and the VAT and puts it ready; you check it and approve.
Can someone else approve payments?
Yes. An invoice can only be paid once someone with that right has approved it, and who approved what stays visible in the audit trail.
Does a purchase invoice reach the books by itself?
Yes. The moment you process it, it is in the ledger and counts towards your VAT return.
Administration and bookkeeping
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