Mileage
Trips you deduct, and trips you pass on
The tax authority asks, per trip, for the date, the starting point, the destination, the number of kilometres and the business purpose. Anyone reconstructing that afterwards from their calendar does it once a year, reluctantly, and rarely completely.
Record a trip on the day it was driven and the registration is done straight away. If the trip belongs to a job or a project, you link it there and pass it on to the client in the same movement.
A trip that is already on an invoice can no longer be deleted. That is not strictness for its own sake: your administration has to keep matching what you sent out.
The five required fields
Date, departure, destination, kilometres and the business purpose.
Allowance calculated
With the mileage rate you set yourself.
Linked to a job
The trip out there becomes the call-out fee on that job's invoice.
Collected per year
The overview you need at tax time, without puzzling it together afterwards.
What the tax authority expects from a mileage log
If you also drive a company vehicle privately, an addition to your taxable income applies, unless you prove with a complete mileage log that you drive fewer than five hundred private kilometres a year. Complete means: per trip date, start reading, end reading, departure and arrival address and the business purpose. An estimate afterwards does not hold up.
TelMaar records every trip with exactly those fields. Link the trip to a job and the customer's address is already in it. At the end of the year the overview is complete, the odometer readings connect and you can hand it as a file to the accountant or the tax authority.
Deduct or bill, and both at the same time
Trips you pay for yourself you deduct at the per-kilometre amount that applies for that year. Trips for a job that you bill to the customer appear as call-out costs or kilometres on the invoice. TelMaar keeps both apart, so you charge nothing twice and nothing not at all.
For companies with several technicians you see per van and per person what was driven and why. That is useful for the tax addition, but also to see which jobs cost a disproportionate amount of travel time. Whoever knows that plans two jobs in the same neighbourhood on the same day next time.
Frequently asked questions about this feature
Which details does the tax office want per trip?
The date, the starting point, the destination, the distance and the business purpose. Those five fields are ready at every trip.
Can I recharge a trip to a client?
Yes. Link the trip to a job and the mileage allowance travels to the invoice at the rate you set.
Do I have to record private trips too?
Only if you want to stay under the addition threshold with a company car. You mark a trip as private and it no longer counts as business.
Administration and bookkeeping
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