Invoicing
E-invoicing and Peppol: what are the requirements?
A PDF by email is not an e-invoice. What a real e-invoice is, what Peppol and UBL mean, where it is already mandatory and how to prepare for it.
5 min read
Blog
Run your business smarter, every week
Practical articles about invoicing, tax and bookkeeping in the Netherlands. Written for business owners, not accountants.
Tax
Income tax return for freelancers in the Netherlands: how it works
How does the Dutch income tax return (IB) work as a freelancer? Profit from business, the hours criterion, the allowances and what you need to file.
5 min read
Bookkeeping
Scanning receipts: from till slip to books that add up
How do you scan receipts so they count for VAT and the retention obligation? What has to be legible, when the paper can go, and what commonly goes wrong.
5 min read
Bookkeeping
Delivery notes: what is the difference with an invoice?
What is a delivery note, what does it show, and why can you not reclaim VAT on it? The difference with an invoice, and how to keep track of delivery notes.
5 min read
Getting started
Invoicing without a Chamber of Commerce number: when is it allowed?
Can you send an invoice without a KvK number in the Netherlands? When registration becomes mandatory, what belongs on the invoice, and how VAT works.
5 min read
Planning
A dashboard per role: why one Command Center isn't one screen
One overview for the whole business sounds convenient, but a technician and an owner need different information. Here is how a dashboard per role works.
4 min read
Bookkeeping
Multilingual staff and the books: how do you keep control?
Does your team work in several languages? Read how to keep the books in one place and by Dutch rules, without confusion caused by language.
4 min read
Planning
Time tracking app for field staff: accurate and fast
Tracking hours in a notebook or a loose form takes time and invites mistakes. Read how a time tracking app built for field staff solves that.
4 min read
Planning
Job sheet app for field technicians: from job to signed sheet
A job sheet app lets technicians create a job sheet on site, add photos and get it signed, even offline. Here is how that works in practice.
5 min read
Planning
Scheduling software for installation companies: control over the day
How scheduling software stops technicians from being double booked, with an overview per role instead of one crowded screen for everyone.
4 min read
Invoicing
Choosing quote software: what should you look for?
A quote in Word takes time and sometimes goes wrong. This article explains where quote software makes the difference and how to choose well.
4 min read
Invoicing
Comparing invoicing software for freelancers: what to look for
All invoicing software promises the same thing: faster invoicing. These criteria help you truly compare freelance software, beyond the price tag.
4 min read
Tax
Preparing your VAT return: a checklist per quarter
Avoid a last-minute scramble before the deadline. This checklist helps you prepare the Dutch VAT return calmly each quarter, with the most common mistakes.
4 min read
Invoicing
Creating an invoice: the legal requirements in the Netherlands
What details must appear on a Dutch invoice by law? VAT number, invoice number and more explained, with common mistakes and their consequences.
4 min read
Bookkeeping
Bookkeeping in your own language: the language barrier in admin
Dutch bookkeeping rules are already tricky, let alone in a foreign language. Read what mistakes this causes and how a multilingual interface helps.
3 min read
Tax
Filing your VAT return as a freelancer: a step-by-step guide
How does the quarterly VAT return work for freelancers? Boxes, 2026 deadlines and the small businesses scheme in plain language, plus common mistakes.
3 min read
Invoicing
Automating recurring invoices: how to do it safely
Automatically invoicing subscriptions and fixed monthly amounts saves time, but automating blindly brings risks. Read how to approach it wisely.
3 min read
Invoicing
Payment terms and reminders: what is allowed and what works
What payment term applies between businesses, what interest and collection costs may you charge, and how do you build a proper reminder routine?
4 min read
Getting started
Starting as a freelancer in the Netherlands: full 2026 checklist
Everything you need to arrange to start as a freelancer: KvK registration, VAT ID, business account, insurance, bookkeeping and your first invoice.
3 min read
Invoicing
Writing a quote that wins: structure, price and validity
How do you structure a quote that convinces, how do you present your price, and how do you turn an accepted quote into an invoice without retyping it?
3 min read
Tax
Deducting business expenses: what is and is not allowed
Which business expenses can you deduct as a freelancer? Workspace, transport, equipment and training explained, with receipts to keep and common mistakes.
3 min read
Bookkeeping
Invoicing hours and projects: time tracking that holds up
How do you keep time records the Belastingdienst accepts, how do you bill hours per project, and should you choose a fixed price or an hourly rate?
3 min read
Bookkeeping
Record retention in the Netherlands: seven years, explained
How long do you need to keep your business records, what exactly counts, and can you keep them digitally? The seven (and ten) year retention rule explained.
3 min read