Bookkeeping
A set of books that keeps itself up to date
Every sales invoice and every purchase invoice you process fills your ledger automatically. You do not have to post anything by hand to have an up-to-date picture.
Accounts, balances and journal entries are always within reach, so you know at any moment how your business is doing.
Alongside the ledger sit the overviews your accountant asks for: the balance sheet and the profit and loss account over the period you choose. Fixed assets depreciate on a straight line, with a depreciation proposal you review first and only then post.
When you have finished a period, you lock the journal entries up to and including a date so nothing shifts afterwards. If you work with several companies, the intercompany administration settles costs between those companies using an allocation key you determine yourself.
The ledger fills itself
Sales and purchase invoices are posted automatically to the right accounts.
Always up to date
Balances and journal entries are updated in real time, with no manual close needed.
Dutch chart of accounts
Your bookkeeping follows the standard Dutch ledger scheme.
Balance sheet and profit and loss
The two overviews your accountant and your tax return ask for.
Fixed assets
Straight-line depreciation with a proposal you review and confirm yourself.
Period close
Lock a completed period so nothing in it changes any more.
Why bookkeeping you have to maintain yourself always lags behind
For most tradespeople, bookkeeping is the work that sits until the accountant calls. Then follows a weekend with receipts, a shoebox and a spreadsheet that does not balance. Meanwhile you never really know all year whether you are making a profit, and that is exactly when you decide about a new van or an extra technician.
In TelMaar the books arise from the work itself. Every sales invoice, purchase invoice, bank transaction and trip automatically creates the matching entry in the ledger, with the right VAT rate. You do not have to post anything by hand to have an up-to-date picture.
What your accountant gets and what you see yourself
At any moment you see a profit and loss statement and a balance sheet that are correct up to today. Per cost type you see where the money goes, and per customer what they bring in. That makes the conversation with the accountant shorter, because you can already answer the questions.
The accountant gets their own read-only access, or an export in the format they ask for. Whoever wants to make a correction does so with a journal entry that stays visible in the log. So the books remain auditable, even when four people work in them.
Frequently asked questions about this feature
Do I have to enter journal entries myself?
No. Every sales and purchase invoice you process fills the ledger on its own. Manual entries are possible, but not needed for an up-to-date picture.
Which chart of accounts does TelMaar use?
A Dutch chart of accounts set up for small businesses. You can add accounts where your own bookkeeping calls for them.
Can my accountant look along?
Yes. They get their own read-only login, plus the balance sheet, profit-and-loss and ledger exports they need.
Administration and bookkeeping
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